Office Services/Facilities Coordinator: Keller Rohrback has an immediate opening for an experienced Office Services/Facilities Coordinator for our Seattle office. The ideal candidate will have 3-5 years of work-related experience in a professional services environment, as detailed below. We are looking for an enthusiastic, service-oriented, customer-focused individual with a passion for organization, strong verbal, and written communications skills, with high attention to detail. Under the direction of the Director of Administration, this position will lead, assist, and leverage our office services staff, support our internal colleagues (“clients”), work directly with third-party vendors and building management. As a supervisor this role requires a team player mentality, a proactive approach, and the ability to adapt to meet needs timely. Hours for this onsite position are Monday – Friday from 8:30 a.m. – 5:00 p.m.

Team Leadership:

• Lead team in multiple service areas such as reception, copy area, hospitality, and facilities.
• Coordinate and approve work schedules, breaks and lunch coverage, overtime, sick, and vacation time.
• Follow and oversee established guidelines and procedures for the office services department.
• Monitor and listen to internal clients to understand inquiries and requests to provide accurate information about facilities and office services requests with prompt assistance.
• Manage mail and deliveries.
• Manage time-sensitive and confidential materials and urgent direction.
• Maintain an updated record of invoices from external partners and vendors.
• Carry out direction provided by the Director of Administration, Management Team, and building management.
• Participate in and provide cross-training for team members.
• Adhere to all safety procedures.
• Support other duties as assigned.

With the support of the office services team:

Copy Room and Reception

• Order, stock, and arrange for supplies for the Seattle office and all outlying offices.
• Sort, distribute and meter US mail with knowledge of current postal rates.
• Perform copy, print, scan, and fax projects or production requests.
• Monitor shipping & receiving from third-party vendors (FedEx, UPS, messenger service, etc.)
• Work closely with the main receptionist to ensure seamless day-to-day operations.
• Coordinate backup reception coverage and fill-in at reception when necessary.

Hospitality Services

• Inspect and ensure that all copy rooms, conference rooms, kitchens, and other common spaces throughout the Seattle office are clean, stocked with supplies and ready for continual use.
• Maintain neatness and organization of reception and client waiting areas.
• Ensure internal client requests for the set-up and use of meeting rooms are setup accurately and proactively.
• Place orders for food and beverages for use during meetings and firm events as requested.
• Organize and distribute kitchen supplies
• Arrange for regular maintenance and repairs of hospitality equipment (kitchen equipment, vendor-provided items).

Facilities

• Work with the Director of Administration to act as a liaison between the Firm and building management for the Seattle office.
• Assist with internal and external office moves and work with other firm departments, such as the firm’s Management Team and IT, to complete the process.
• Maintenance of office interior (carpet, window cleaning), hanging of pictures, furniture rehabilitation, etc.
• Implement and manage routine periodic preventive maintenance, remediate daily unplanned demand services and repairs, and support projects that promote a healthy, clean, functional, and safe work environment.
• Coordinate and alert Director of Administration and Building Management of any facilities-related issues requiring immediate attention and more routine office maintenance and janitorial needs.
• Work directly with 3rd party service providers, onsite repairs, and services, and oversee completion.
• Research new services and appliances to facilitate operations.

Position Requirements:

• Be personable, articulate, knowledgeable, and professional in presenting yourself.
• Strong initiative required; ability to work independently with minimal direct supervision
• Flexible and efficient in dealing with simultaneous projects.
• Ability to function with a high level of patience, tact, and diplomacy in handling any “complaint” situations
• Excellent organizational and communication skills
• Ability to walk, bend, kneel, stand, and/or sit for an extended period.
• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.)
• Working knowledge of Microsoft products pertaining to the specific position, including but not limited to Outlook, Word, and Excel, etc.
• Ability to lift 40+ lbs.
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100lbs.

Keller Rohrback L.L.P. offers a strong collaborative team environment, in addition to a competitive compensation and benefit package.

Interested applicants please send a cover letter and resume to Human Resources, 1201 Third Avenue, Suite 3200, Seattle, WA 98101 or to careers@kellerrohrback.com. No phone calls, please.